Closing date: 04 Mar 2016
The WHO programme on HIV is located in the HIV, TB and Malaria Cluster (HTM). The HIV and Hepatitis programme is guided by the Global Health Strategies for HIV and Hepatitis 2016-21. The new strategies are submitted to the Executive Board and World Assembly in respectively January and May 2016 for approval. The goal of the Secretariat’s draft strategy on HIV and Viral Hepatitis is to end the AIDS epidemic as a public health threat by 2030, within the context of ensuring healthy lives and promoting well-being for all at all ages. Furthermore, it is aligned with the 2030 Agenda for Sustainable Development: its focus is on ensuring financial security and health equity through its commitment to universal health coverage.
The WHO Department of HIV/AIDS, which includes the Global Hepatitis Programme (the Department), works to provide evidence-based, policy and technical support to Member States in scaling up HIV and hepatitis treatment, care and prevention services in developing countries. The Department located at the headquarters in Geneva coordinates organization-wide efforts on these health areas, working with regional and country offices as well as relevant departments at the Headquarters.
The Programme Development and Implementation Unit within the Department of HIV covers the areas of programme planning, implementation, monitoring and reporting, human resources and financial management as well as advocacy and communications. This work requested under this RFP falls under the Department Advocacy and Communications work plan.
The Department is requesting proposals from prospective partners to provide design and layout services in 2016-2017. The suppliers will develop professional, efficient and high quality design and layout of publications such as policy briefs, meeting reports, factsheets, PowerPoint presentations and guidelines developed by department's technical units and staff. A common brand book and template artworks will be provided. A set of suppliers will be selected to enable multiple production workflows with different teams of the departments. The selected suppliers will have a wide ranging experience in the field, with fast and reliable production capacity, and with ability to ensure efficient delivery.
The contractual partners will be required to undertake the following duties:
On design and layout
To develop individual design and layout of the department products such as guidelines, policy briefs, technical reports, infographics, conference brochures, scientific posters, pull-up banners, posters, GIF images, PowerPoint presentations, flyers and pamphlets, among others;
To have capacity to produce short animation videos, enhanced visual presentations (Prezi and others)
To creatively articulate basic templates provided through the brand book for individual products;
To accurately follow standard formats (A5, A4, 16x24, A2) and features for WHO publications, including the logo, front and end matters, ISBN and disclaimers;
To be able to demonstrate ability to efficiently design complex, graphs, tables and maps;
To develop new concepts for products without templates, such as animations and infographics;
To develop design in multiple languages.
On production management
To check integrity and accuracy of the edited original texts from publication focal points, and query necessary details, elements such as annexes, references, tables of contents, expected deadlines and specifications;
To liaise with WHO technical officers and information manager, effectively coordinating various projects, often under time pressure and strict deadlines;
To have good ability to manage multiple projects, communicate with different technical officers, demonstrating effective project management skills and platforms (such as Baseline, Teamwork etc.);
To deliver low- and high-resolution files, and ability to share original artworks of publications with other partners;
To ensure the design and layout of the publications are easily accessible by visually impaired people as per WHO principles;
Suppliers should provide good quality publications and information products in low- and high-resolution files.
The detailed timeframe and production plans will be arranged individually for each product.
Key requirements for this consultancy:
The suppliers will have capacity to develop professional, efficient and high quality design and layout of publications
To have ability to do design and layout in one or more WHO official languages
To be able to collaborate and share templates and artwork files with other partners of the Department
To have a wide ranging experience in the field, with fast and reliable production capacity, and with ability to ensure efficient delivery.
To have understanding of international publishing standards, as well as WHO publishing policies and guidelines
To have demonstrated ability to develop public health information products for WHO Member States
The work is estimated for a period between 1 April 2016-31 December 2016.
How to apply:
Submission of proposals:
Please refer to the link below for all related documents:https://www.ungm.org/Public/Notice/42644
No later than 4 March 2016, 17:00 (CET), the bidder shall complete and return by either email or hard copy to WHO:
a) Covering letter signed by the bidder or the respective authority when the bidder is not an individual.
b) Proposal (including, but not restricted to, technical and financial documents).
c) “2016HTMHIV004_3_RFP Confidentiality Undertaking (PDI design)” form completed/signed.
d) “2016HTMHIV004_4_RFP Acknowledgement Form (PDI design)” form completed/signed as confirmation of the bidder's intention to submit a bona fide proposal and designate its representative to whom communications may be directed, including any addenda.
e) “2016HTMHIV004*5* RFP Acceptance Form (PDI design)” form completed/signed.
f) “2016HTMHIV004_6_RFP Completeness Form (PDI design)” form completed/signed.
A prospective bidder requiring any clarification on technical, contractual or commercial matters may notify WHO via email at the following address no later than 26 February 2016, 12:00 CET.
· Email for submissions of forms and/or proposal: pdifin@who.int (use subject: Bid Ref 2016HTMHIV004)
· Mailing address for submission of proposal: World Health Organization Mr. Jerome Peron HQ/HIV, PDI/FIN, D45034 Bid Ref: 2016HTMHIV004 20, Avenue Appia CH-1211 Geneva 27