DESCRIPTION OF DUTIES
The Fixed Asset Assistant will ensure and support stable day-to-day inventory management processes of the Business Operations unit in the WHO Country Office:
1. Register fixed assets in ERP.
2. Ensure that office assets are bar-coded and regular physical count is performed.
3. Ensure that the office premises and furniture are kept in proper condition.
4. Arrange repair/maintenance when required.
5. In cooperation with EURO Regional Office oversee fixed assets verification in the CO when needed.
6. Act as fixes assets focal point for the CO.
7. Coordinate regular maintenance of buildings maintained by WHO.
8. Coordinate maintenance of backup generator for the main office.
9. Perform any other related duties, as required by the functional supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: Equivalent to graduation from secondary school or technical or commercial school.
Desirable: Higher education from an accredited educational institution an asset.
Experience
Essential: At least 5 years of relevant experience in the inventory management field
OR 3 years of relevant experience in the inventory management field with a First level university Degree in public or business administration or any other relevant degree.
Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.
Use of Language Skills
Essential: Excellent knowledge of English and Local language.
Desirable: Knowledge of any other official UN language.
Functional Knowledge and Skills
Sound organization and wide range of office skills. Sound knowledge of using office and computer packages, ability to multitask, to work under pressure and independently when required. Demonstrated ability to provide sound methodological, technical advice and guidance in travel processes. Excellent analytical, planning and organizational skills. Ability to work in complex national or international settings Demonstrated ability to work in multicultural and multidisciplinary settings and excellent inter-personal skills. Ability to monitor and communicate progress in terms of process and results. Excellent communication, facilitation, and report-writing skills.
Other Skills
Excellent knowledge of Microsoft Office applications. Knowledge of ERP/Oracle applications is an asset.
WHO Competencies
1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication